Keeping your loved ones , family , neighbors and society you live safer during a pandemic like COVID is of utmost importance. Vaccination provides the necessary elements to fight against the virus keeping us healthier. If you are in a society , you are safer only when the community around you is also safer . Vaccination of all members ensures your society is healthy and should be taken up with highest priority.
Below are few tips on how to arrange a vaccination drive at your society -
- Discuss the importance with your society friends , society committees
- form a volunteer group - depending on the size of the community ,
form a volunteer committee for necessary activities co-ordination. For a
community of 250 residents , a voluntary group of 10 members will be
good to share the responsibilities.
- Collect a survey of society residents -
- How many need vaccine , how many are already vaccinated - Using survey options like google forms / over call / message groups , collect info on vaccine requirement .
- Details such as Name , Gender , Age , Contact number , Any comorbidity , Occupation category , Number of vaccination doses already taken - may be collected as government prioritize based on these categories.
- Check Government Stock Availability - Communicate the requirement with public health center health officer - They will share info on the stock availability and if not available share details how to partner with a private hospital and conduct the camp.
- Understand the protocol and standard procedures (SOP) to be followed for conducting a drive - read the SOP once . In Bangalore -
- It is required to have separate isolated minimum 3 separate spacious rooms i.e for Collecting applicant details , Vaccination Room , Waiting Room . Ambulance for any emergencies
- Permissions from the Constituency Health Officer
- Decide on the vaccine supplier , collect the prerequisite information - Reach out to one or more vaccine suppliers such as hospitals , NGOs .
- Collect details such as what is the vaccine cost , vaccine type , minimum number of bookings needed , registration procedure
- How applicants get bills for their registration , eligibility categories and on which dates they have schedules available.
- Fix a date , communicate invitation to residents - try to have it over a weekend or public holiday if feasible so that many residents can join. Communicate clearly and completely.
- Date , Venue , Google map location , Timings
- Vaccine Type , Age group , Eligibility criteria such as First dose / Second Dose / Any , Whether only for residents / open to their friends also
- What ID proofs and other documents if any they need to get at the venue
- Registration needed with cowin.gov.in , supplier portal registration
- Etiquette such as mandatory Face masks at venue.
- Walk-in allowed or not.
- Take confirmed bookings - using the supplier registration utility or a google survey form / any other means , take confirmed bookings by collecting the vaccine charges in advance. This will help to make necessary arrangements reviewing the counts. Communicate the head count with some buffer of 10% to 15% extra to the supplier. Allocate time slots for member batches so that there is less less crowd and there is flow of visitors.
- Vaccination day arrangements
- Issuing a event invite pass
- Visitor Vehicle parking arrangements
- Tables , Chairs , Shelter , Storage arrangements for the vaccine supplier staff
- Food facilities for the vaccine supplier staff.
- Seating arrangements when in queue / waiting room / vaccination room
- Counters with clear nameplates / prints numbering - for Inquiry , Registration , Tokens , Vaccination Room , Waiting Room with easy commute path.
- Marking for members to stand in queue with physical distancing.
- Sanitizers at every counters
- Vaccine storage facilities
- Bins for consumables safe disposal
- Volunteers at every counter for guiding the visitors.
- Help those vaccinated to check their vaccine confirmation acknowledgments , certificates as needed.
Hope above tips are useful . Are you a volunteer who has participated in conducting such camps , do share your experience in the comments section.
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